Office Manager

Urban League of Greater Kansas City
Position Description
 
Job Title: Office Manager
Location: Kansas City, MO
Position Overview:
The Urban League of Greater Kansas City seeks a dedicated and proactive Office Manager to oversee and enhance our office operations. This key administrative role will ensure a smooth, efficient, and welcoming office environment for staff, visitors, and partners. The Office Manager will manage day-to-day activities, coordinate administrative tasks, and maintain critical office technology and data systems.
Key Responsibilities:

• Office Operations:
  • Manage front-office duties, including greeting the public, answering phones, and providing excellent customer service.
  • Oversee day-to-day office operations such as ordering supplies, logging mail, assembling bank deposits, and other essentials.
  • Coordinate with the Assistant to the President and the Chief of Staff to maintain and troubleshoot office technology (phones, laptops, copiers, etc.).
• Administrative Support & Data Management:
  • Perform data entry and manage program data to ensure accuracy and timely reporting.
  • Support various administrative tasks as needed to facilitate smooth operations across departments.
  • Assist with organizing meetings, preparing materials, and maintaining calendars as required.
• Technology & Software:
  • Utilize Microsoft Office Suite (Word, PowerPoint, Excel) at an advanced level for creating documents, presentations, and data reports.
  • Work with Salesforce for client data management.
  • Ensure all office technology is maintained and up-to-date.

• Proven experience in an office management or administrative role.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Strong computer skills and familiarity with office technology maintenance.
• Experience with data entry and managing digital records.
• Knowledge of Salesforce is desired.
• Excellent organizational, problem-solving, communication, and interpersonal skills.
• Ability to multitask, prioritize, and work effectively in a fast-paced environment.
• A proactive, solution-oriented mindset with strong attention to detail.

• High School Diploma or GED required.
• Associate’s Degree or higher preferred.