Operations Coordinator

Plaza District Council Seeks an Operations Coordinator
Plaza District Council is currently looking for an Operations Coordinator to be a supportive force
and activator for our mission, and to support our President & CEO. The ideal candidate will be a
self-starter, proactive problem solver with exceptional communication skills, and have strong
attention to detail. This person should have experience with fundraising, database and event
management, working in an office environment, performing administrative duties, and
providing support. They will lead on administrative responsibilities.

Responsibilities include:

• Assist with monthly external in-person events, including creating and sending invites, supporting on agenda and materials, and handling day-of logistics
• Support on donor relations, including maintaining donor records and managing ongoing communication - knowing Bloomerang is a plus.
• Assist President in tracking District-wide initiatives and events led by the City, organizations, developers, and other critical stakeholders
• Coordinate with our marketing team to support external communications such as website and newsletter
• Provide administrative support for the President, including communicating with external stakeholders, managing calendar/scheduling, drafting memos, and other responsibilities as needed to provide capacity
• In coordination with our accountant, perform minor accounting duties. Experience with QBO is a plus.
• Support Board and committee meetings, including scheduling, handling day-of logistics, and providing added capacity on discrete tasks and projects
• Manage volunteers and interns

• Three or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Event management experience
• Experience with project management
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company, donors and its employees

• Experience in fundraising - knowing Bloomerang preferred
• Experience in overseeing budgets and expenses - QBO
• Experience in developing internal processes and filing systems

• 40 hrs/week - beginning January 2025
• Rate based on experience $55k - $60k