FastTrac/1MC Project Support (Temporary)
The Ewing Marion Kauffman Foundation is a private, nonpartisan foundation that provides access to opportunities that help people achieve financial stability, upward mobility, and economic prosperity – regardless of race, gender, or geography. The Foundation uses its grantmaking, research, programs, affiliates, and initiatives to support the start and growth of new businesses, a more prepared workforce, and stronger communities. Our work is grounded in the principles of racial equity, diversity, and inclusion and is consistent with the aspirations of our founder, Ewing Marion Kauffman.
Based in Kansas City, Missouri, the Kauffman Foundation is one of the largest foundations in the United States with an asset base of approximately $3 billion. While striving to have national impact and global reach, the Foundation is deeply committed to Kansas City, as evidenced by work on initiatives that reach into neighborhoods and enrich the community and quality of life in the region. For more information about the Foundation, please visit the website at www.kauffman.org.
RESPONSIBILITIES
Based in Kansas City, Missouri, the Kauffman Foundation is one of the largest foundations in the United States with an asset base of approximately $3 billion. While striving to have national impact and global reach, the Foundation is deeply committed to Kansas City, as evidenced by work on initiatives that reach into neighborhoods and enrich the community and quality of life in the region. For more information about the Foundation, please visit the website at www.kauffman.org.
RESPONSIBILITIES
The Project Support (Temporary) role provides essential coordination and logistical support to the FastTrac and 1 Million Cups (1MC) teams in preparation for and execution of the 2026 FastTrac + 1MC Summit. This position plays a vital role in managing event logistics, coordinating with vendors and partners, and ensuring smooth execution of key program and operational activities. Working closely with the Operations Analyst and program teams, this role helps deliver an engaging, well-organized, and impactful Summit experience for all participants.
Specific Responsibilities Include:
Pre-Event Preparation
- Track completion of assigned Summit tasks and update project trackers and dashboards as directed by the Operations Analyst.
- Monitor vendor contracts, deposits, and deadlines to ensure timely and accurate execution.
- Work with the Operations Analyst and Strategic Communications team to support vendor communication by sending reminders, following up on deliverables, and responding to basic inquiries.
- Work with Strategic Communications team to assist in the production of event materials such as signage, name badges, programs, and participant giveaways.
- Track and report registration data in real time, including attendance, hotel bookings, dietary needs, and accessibility accommodations.
- Support the identification and coordination of the off-site evening reception location, including logistics and vendor engagement.
- Assist in the design and coordination of event activities that promote engagement, networking, and learning among attendees.
- Coordinate packing, labeling, and shipment of Summit materials and supplies.
- Work with the Operations Analyst to coordinate agenda curation and drafting, ensuring alignment with event goals, session objectives, and speaker flow.
- Assist in drafting a detailed run of show that outlines timing, logistics, transitions, and key moments throughout the Summit.
- Prepare monthly progress reports in partnership with the Operations Analyst to keep key stakeholders, including the Executive Director, updated on Summit planning milestones, challenges, and next steps.
During Event Execution
- Manage on-site registration and check-in, ensuring a smooth, welcoming experience for all attendees.
- Monitor event flow and assist in resolving minor logistical or technical issues in real time.
- Support speakers, facilitators, and VIP guests with logistics, including timing, transportation, and hospitality needs.
- Provide on-the-ground support for all event activities, including receptions, workshops, and networking sessions.
- Respond promptly to last-minute requests and assist the Operations Manager in maintaining event readiness throughout the Summit.
Post-Event Activities
- Document key issues, resolutions, and lessons learned to inform planning for future events.
- Oversee packing, shipping, and return of rented or borrowed equipment and materials.
- Support the collection and analysis of post-event surveys and feedback summaries to assess impact and identify opportunities for improvement.
EDUCATION AND EXPERIENCE
Education: Associate’s or Bachelor’s degree preferred, or an equivalent combination of education and/or experience demonstrating competencies in event coordination, project management, or operations support.Work Experience: At least 2 years of experience in event coordination, project administration, or operations support. Experience supporting large-scale conferences, summits, or multi-day events preferred.
Duration: This is a temporary position supporting planning, execution, and follow-up for the 2026 FastTrac + 1MC Summit from January 2026 to September 2026. The Summit is a three day event at the end of July 2026.
Travel: No travel required
QUALIFICATIONS
Candidates for this position must be highly motivated, capable of self-direction, and able to work collaboratively in a team. Candidates must exhibit a keen sense of responsibility and enjoy working with multiple demands, shifting priorities, and constant change. - Is highly organized and detail-oriented, with the ability to manage multiple priorities under tight deadlines.
- Possesses strong interpersonal and communication skills, with a professional and customer-focused demeanor.
- Demonstrated ability to work collaboratively and effectively with internal teams, vendors, and partners.
- Is proactive, adaptable, and resourceful, with the ability to anticipate needs and take initiative.
- Skilled in using technology platforms and digital tools for tracking, communication, and reporting.
- Dependable, positive, and solutions-oriented with a strong commitment to excellence.
- Able to maintain composure and professionalism in a fast-paced, high-energy event environment.
- Possesses computer literacy skills, including proficiency with Microsoft tools, Box, Slack, project management tools, and event registration systems.
All of the statements in this position description are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. This document describes the position currently available. The organization reserves the right to modify job duties or job descriptions at any time.
NON-DISCRIMINATION
The EMKF provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, or any other protected category under applicable law.
TO APPLY
Interested applicants can apply for this position by submitting a cover letter and resume. Job posting will be removed at 5:00 pm CT on February 20, 2026.
Please note that this role is Kansas City, MO based and associates must reside in the Kansas City metropolitan area.
Job Type: Full Time
Salary Range: $50,000 - 74,999
