Administrative Assistant – Life Skills & Financial Aid and Employment Services

Our History

In 1879, Father Bernard Donnelly established Mount St. Bernard’s Orphanage in Kansas City. With that one act of faith, hope and charity, many lives — and a community — were transformed.

And, from that humble beginning a strong tradition of compassionate care and social service took root, thrived, and grew to become Catholic Charities of Kansas City-St. Joseph.

Catholic Charities empowers at risk people to create a pathway out of poverty by alleviating their immediate crises to create stability; then providing robust support to lift them to dignity and self-reliance.

Today, millions of lives have been transformed, in the communities we serve. We have office locations in the Kansas City metro-area, St. Joseph, Missouri, a Food Pantry in Kansas City and another in Cameron, Missouri, while serving a 27-county region. 

Our Culture/Mission Characteristics

While performing job duties, staff will:

• Follow the Catholic Social Teachings in all aspects while performing job duties.
• Work collaboratively to achieve goals and resolve conflict to achieve the greater good.
• Respect the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development.
• Demonstrate compassion and commitment for helping others improve their own lives.

Mission 

Helping people move to a better life through hope-filled care, services, and advocacy; calling all those of goodwill to join us.

Vision 

By lifting people in need to the dignity of self-reliance, and encouraging others to help, our communities will become one human family.

Values 

Hope/Faith, Trust, Commitment, Collaboration

Position Objective

This position manages a variety of administrative duties to support the Life Skills & Financial Aid, Serve and Lift Market, and Employment Services programs. This role also provides individual support to the Chief Programs Officer and Senior Program Manager of the programs.

Essential Duties

• Assist with creating and monitoring budgets for the Life Skills & Financial Aid and Employment Services programs.
• Assist staff with grant paperwork and research information, when indicated.
• Assist in providing back-up support to the agency receptionist during breaks, meal period and days off (e.g., vacation, sick, etc.), as needed.
• Manage office supply inventory, purchasing, accounts payable tasks and negotiation of contracts.
• Manage postage meter maintenance, supplies, and negotiation of contracts.
• Prepare check requests for Life Skills & Financial Aid and Employment Services programs.
• Help with specific projects/activities in service areas.
• Maintain statistical information for service areas.
• Maintain the transportation assistance program through the KCATA, including ordering the passes/tokens, tracking agency use and completing the reporting forms for this program.
• Develop Excel spreadsheets as requested.
• Assist in inventory and storing/delivering the Happy Bottoms assistance program through Happy Bottoms. 
• Maintain incoming and outgoing donations for the Life Skills & Financial Aid, Employment Services
• Process In-Kind inventory sheets for the Life Skills & Financial Aid, Employment Services and the Market.
• Complete check request for emergency assistance services.
• Provide the Foundation staff with donation forms for follow-up services.
• Works out of various agency locations, when necessary, such as our Rockhurst University Office. 
• Other duties as assigned.

Basic Qualifications

• High School Diploma or General Education Degree (GED).
• At least 3 years’ experience in administrative assistance.

Skills and Competencies

• Proficient computer and software skills, including Excel and Word.
• Excellent communication (written and verbal) and organizational skills.
• Bi-Lingual preferred

I understand that as an employee of Catholic Charities I am expected to perform in a manner consistent with the stated characteristics as outlined in the Performance Based Evaluation form and the following mission characteristics:

• Follows the Catholic Social and Moral Teachings in all aspects while performing the job duties.
• Works collaboratively to achieve goals and resolves conflict to achieve the greater good.
• Respect for the diversity of talents and gifts of others and belief in cultivating those to promote personal and professional development.
• Demonstrates compassion and commitment for helping others improve their lives.