Executive Administrative Assistant?
High Aspirations is hiring for a Full-Time Executive Administrative Assistant?
- Full-time work is generally assumed to occur Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., with one hour lunch designated for lunch.
- Mandatory work in the office, cannot work from home.
- The office is closed and all regular staff will be paid for the following holidays:
- New Year's Day, Martin Luther King's Birthday, Washington’s Birthday Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas Day
- Length of Service Weeks of Vacation Accrual Rate (12 days in one year)
- Salary Range $50k-$60k a year
- Serious inquiries only
Executive Administrative Assistant Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Qualifications BS Degree
3 years related experience
Top Priorities: This job is business related none relation to the program itself. You must be well written, organized, work with CEO to manage calendar, schedule board/committee meetings, correspond with the board on behalf of CEO, manage donors from CRM donor management system, send donor letters, basic bookkeeping/accounting, verbal communication, confidentiality, work with back-office support
Skills: excellent writing skills, reporting skills, technical skills, advanced Microsoft office, be professional, management inventory control, problem solving, remain coachable, be receptive to receiving Information
Requirements: arrange travel, clerical, customer service, efficient, well organized, manage process and procedure filling, analyze information, ability to multitask with little supervision and excellent communication
Administrative Assistant Job Duties:
· Work in person on site to assist President with calendar and takes notes as needed.
· Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
· Assist in drafting thank you letters & newsletters/edits as needed
· Follow up on all assigned task
· Create, revise systems, process and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
· Develop business administrative volunteer staff by providing information, educational opportunities, and experiential growth opportunities.
· Assist with all banquets and outreach functions
· Assist president in putting together proposals
· Research/track grants
· Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
· Assist with turn out/ follow up phone calls/filing/data base/background checks
· Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
· Provides information by answering questions and requests.
· Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
· Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
· Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
· Contributes to team effort by accomplishing related results as needed.
· Posses outstanding organizational skills
Job Type: Full Time
Salary Range: $50,000 - 74,999
